Before the meeting.
Sets up the Zoom, pastes the link on the agenda, asks IT whether the stream is on.
Your council meeting is already on video.
The pieces just don't connect. Zoom records it. YouTube hosts it. The website links to it. Someone in the clerk's office carries it from one to the next, every meeting, by hand. GovLive connects the pieces, for cities under 50,000 people.
Live stream and captioned recordings for city council meetings
10 steps a public meeting travels from the dais to a resident's phone
6 hand-offs nobody sells, so the clerk does them
3 in 4 small cities we checked post meetings to YouTube and nothing else
About 18,700 US cities and towns have fewer than 50,000 people (Census 2024)
The date that matters first
The Department of Justice set two dates for state and local government web content under Title II of the ADA. for cities and counties of 50,000 or more. for smaller cities, towns and special districts. Posted meeting recordings are web content. Captions are part of the standard. The clerk's office is usually the one asked about it.
This page explains the rule in plain words. It is not legal advice. Read the rule at ADA.gov.
The DOJ Title II web rule applies to cities and counties of 50,000 or more.
It applies to everyone else, including special districts.
California
through
SB 707 covers cities of 30,000 or more, any city in a county of 600,000 or more, and counties of 30,000 or more. It requires two-way remote public comment by phone or video, the platform's automatic captions turned on, and a recess of at least an hour if remote access fails.
Posted meeting video is web content under the Title II rule, and captions are part of the standard. Sources: ADA.gov (DOJ ADA Title II web rule, dates as extended April 2026); California Legislative Information, SB 707 (2025).
What the clerk actually does today
During.
Watches the chat for "is it working," runs the speaker list, notes the time each item starts.
After.
Downloads the recording, uploads it to YouTube, fixes the auto captions or leaves them, types the timestamps, pastes the link on the meeting page, posts it on social. Then the minutes.
What changes
One start.
The clerk clicks Start in the Zoom meeting the city already runs. Microsoft Teams and the camera system you already have work too.
One record.
The captioned recording, with a chapter for each agenda item, on a page the city website links to with one line. We read your agenda. We never change it.
Social is a copy.
Your social channel, like YouTube or Facebook, gets the live stream. Every agenda item gets its own share link and a short captioned clip, ready for the comms person to post. The city page stays the official record.
Who this is for
A clerk in a city of 8,000 who streams a Zoom meeting to the website and a social channel. A comms person who is the relay between six tools. An IT lead who wants nothing new in the building. If you have a cable channel, keep it. This is the web half.
What this is not
Not an agenda system. Not a minutes tool. Not a camera install or a production crew. Those exist, some of them are very good, and GovLive works alongside them instead of replacing them.
Opening to founding cities soon.
The dates that do not move are and .
Last verified .